Leadership Essentials: Communicating with Clarity

The most important thing in communication is hearing what isn't said.   – Peter Drucker

A worker asked for a pay raise and got this note back from his supervisor: "Because of the fluctuation predisposition of your position's productive capacity as juxtaposed to standard norms, it would be momentarily injudicious to advocate your requested increment." The puzzled worker went to the supervisor and said, "Is this is about my pay raise I don't get?” "That's right," said the supervisor.

As a leader one of the most important skills you will develop is communication. Unfortunately, it’s becoming one of the hardest skills to develop. The reasons for this vary. On the bright side, technology has increased our ability to communicate like never before. On the down side, conversational and social skills have waned because we prefer to text or send an email- thus avoiding actual human interaction.

Communicating with clarity is important for you as a leader. Those you lead don’t need to be like the man in the story above trying to figure out what you are saying. Here are a few simple guidelines to keep in mind going forward.

Keep it simple

Avoid as much as possible all the fancy corporate jargon. Keep it simple. Your goal here is not to impress people with your vocabulary but to inspire your team with your words and actions.

Keep it pithy

Don’t waste your people’s time with never ending meetings and chasing proverbial rabbits. The longer things drag out the more your people tune out. Have an objective, stick to it, and get going.

Be transparent

Nothing will endear your people to you more than to by being open and honest about where you are personally, where things are as an organization, and by reminding your people of the vision and the role they play in fulfilling it.

Be inclusive

Clarity is essential throughout your organization. As the leader you need to make sure everyone knows your heart and that you have their backs, and that they have all the knowledge and information they need to be successful.

Know when to speak, and speak on purpose

When communicating with your people it is important that you have a reason and purpose behind it. What you say and how you say it is important. What a team members “hears” and interprets may be very different from said and meant. Before you speak, think it through and put yourself in their shoes.

Know when to shut up

I’ve saved the most important for last. Clarity comes to us best not when we are speaking but when we are listening. The most powerful communication skill you have is your silence and your open mind. It is when you listen to your people that you have your greatest moments of clarity. Someone once said, “God gave you two ears and one mouth for a reason.” That’s great advice.

Communicating with clarity is essential to your success as a leader. Use these guidelines as starting points and build upon them. Your success as a leader depends upon it.

© 2016 Doug Dickerson

The Four B’s of Effective Communication

The single biggest problem in communication is the illusion that it has taken place. – George Bernard Shaw

The story is told of Broadway producer Jed Harris who once became convinced he was losing his hearing. He visited a specialist, who pulled out a gold watch and asked "Can you hear this ticking?" "Of course," Harris replied. The specialist walked to the door and asked the question again. Harris concentrated and said, "Yes, I can hear it clearly." Then the doctor walked into the next room and repeated the question a third time. A third time Harris said he could hear the ticking. "Mr. Harris," the doctor concluded, "there is nothing wrong with your hearing. You just don't listen."

Good communication is the life-blood of your organization. It is what keeps your team healthy and cohesive. It reinforces a strong corporate culture. But when communication is floundering it can send things within your organization into a downward spiral.

A Business Performance article (http://bit.ly/1KUq6i6) stated that, “Organizations that fail to convey clear strategies and processes and engage employees in shared goals are likely to lose to companies with more effective communication practices.” The article revealed the obvious – that businesses with poor communication have higher employee turnover, increased absenteeism, poor customer service, ineffective change management, etc.

That these negative consequences are taking place in organizations is no surprise. It’s a natural consequence of poor communication. Leaders must be aware that effective communication skills will take you to the next level and poor communication skills will sink you.

Here are four tips that will help you become a more effective communicator as a leader. Take these to heart and put them into practice.

Be intentional

There must be intentionality behind your communication. Your words must convey meaning, purpose, and be delivered with clarity. This goes for written communication as well. Say what you mean, mean what you say. Be concise and as best you can leave no room for misinterpretation. Never assume anything on the part of the people with whom you communicate.

Be consistent

Your communication must be consistent. Don’t damage your credibility as a leader by saying one thing and doing another. Nothing will frustrate your people more and sink morale faster than a leader who isn’t consistent in his or her message.

Be receptive

As a leader you must remember that communication is a two-way street. It’s not always what you say that will make the difference. It’s what you hear that can be a game-changer. Simply put – don’t just be a dispenser of information – listen to your people. Hear what they are saying and create an environment where it is safe for them to talk without any fear of repercussion.

Be accountable

There is an old adage that says “the teacher hasn’t taught until the student has learned.” Apply this to your leadership and it will sound something like this, “The leader hasn’t communicated until his people understand.” This applies to the vision and mission of your organization. Do your people know it? Have they embraced it? Keep in mind – your people are the face of your organization. If they don’t know your mission or vision how well do you think they are representing it?

As a leader you are accountable for communication. It falls upon you to make sure that communication on all levels is taking place. Do you have accountability procedures in place to assess communication effectiveness and desired results?  These things do not happen by accident. You need to have a plan and implement the plan.

You have too much riding on the outcome of good communication. Master these basics and you will soon see the results you desire.

What do you say?

© 2015 Doug Dickerson